In the recent past, more so since 2014, more people have adopted cloud data storage as opposed to the traditional hard drives, USB drives or even analog options such as filing. It is important to always bear in mind that the success of your organization is by a large margin pegged on how safe you store your data, away from theft, loss or infringement. There are different cloud data storage options available by different companies such as Google Drive by the world’s search engine giant, and Dropbox. Unfortunately, these options are vulnerable to data security issues. Here are some of the best ways to secure your business data.

Backup the data

The convenience of cloud storage is that you don’t need additional hardware. The system can perform data backup whenever the computer is idle. All the same, investing in an efficient cloud-based recovery service will protect you from data loss arising from human error, cyber-attacks and natural disasters. Cloud replication provides recovery infrastructure, even in downtimes, to facilitate off-site data copying and continuous running of replicating applications.

There is Safety in Strong Passwords

Even though human-generated passwords are not recommended, you must ensure that they are intricate but still memorable.  To avoid compromising on their quality, you can use any of the available password generators online to come up with solid passwords for your data. A better option is to set up an authentication procedure, such as multifactor authentication, to bar unauthorized access to your account from other devices. This means that even if someone was to hack the password, it won’t be helpful without the extra security requirements of the whole authentication process.

Your Information Should Be Only Yours

With the security and convenience cloud storage brings, you may go overboard and put all your organization’s data in it. Data loss through espionage to competitors or malicious entities, cloud storage security notwithstanding, is a reality for cloud users. For this reason, if you must store such information online, explore enhanced security features including multi-level security measures to avoid leakage or loss of classified information.


Encryption is the basic protection for cloud-stored information. For this to work for you, always be fully informed of the process of encryption on your account. Keep the decryption keys private. Normally, the provider will always endeavour to guard clients’ data from any form of third party infringement with sophisticated security measures. It must be emphasized that most cybercrimes succeed because transactions are intercepted midway. However, with proper encryption, it is almost impossible for anyone attempting to access your information to succeed. Local encryption with a physical key is probably the most secure way of working, read here how to do it.

Clear Policies

It is very important for every organization to have clear data protection policies in place. Sharing of information deemed sensitive to the organization can be tremendously reduced by limiting access of the same by even senior staff in the organization. It becomes very easy to trace the source of leaks whenever you are affected as opposed to having an access-to-all system.

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